About the Flamborough Archives

Mandate:
The Flamborough Archives’ mandate is to collect and preserve archival material relating to the history, people, buildings and communities within the area that is known by, or has been known by the name Flamborough.

Location:
The Flamborough Archives is located inside the Waterdown Branch of the Hamilton Public Library at 163 Dundas St. E. in Waterdown

Hours:
Monday to Wednesday, 10:00 am to 4:00pm.
Thursday 10:00 am to 9:00 pm

 

 

 

Please note: The Flamborough Archives is staffed and operated entirely by volunteers. There may be times when the Archives is closed due to unforeseen circumstances. Researchers are strongly advised to make an appointment and/or contact the Archives the day of their visit to ensure that someone will be available to assist them.

Click the headings below to learn more about our Fees, Photo Policy or Research Policy.


Fees & Payments

Research Fees

There is no charge to use the Archives in person.

Research requests received by mail, email or telephone will be conducted at a charge of $20.00 per hour, minimum $20.00. Payment should be submitted to the Waterdown-East Flamborough Heritage Society.

Photocopies of records held by the Archives will be provided for a charge of .10 cents per sheet.

Copies of photographs will be provided as per the schedule of fees below.

Photographs and documents can be scanned to a single PDF document for a charge of .10 cents per page. (Restrictions may apply)

Photographs: Schedule of Fees

The Archives is a non-profit organization. Our operating expenses are funded by donations and fees.

Item Per Image Fee Materials Total
Any size original image – printed on 4″ x 6″ photo paper (Glossy or Matte) $10.00 $3.00 $13.00
Any size original image – printed on 5″ x 7″ photo paper (Glossy or Matte) $10.00 $3.50 $13.50
Image File – 300 dpi – copied to a CD with jewel case $10.00 $3.50 $13.50
Image File – 300 dpi – emailed $10.00 $10.00
Oversized items – larger items will be copied by an outside source and priced as per their fee, plus a handling charge of $2.00. $10.00 TBD TBD

Mailing Fees

Items will be sent via regular Canada Post unless otherwise requested.  Postage charges will be determined prior to mailing and itemized on your invoice.

Inside Canada –       Minimum $3.50
Outside Canada –    Minimum $5.00

 Payment

  • In person – payment is due on pickup and can be made via cash or cheque payable to W.E.F.H.S.
  • Mail, courier or electronic delivery – orders must be paid in advance and can be paid via cash, cheque or PayPal


Photo Policy

The majority of the photographs in the collection have been donated to the Archives over the years. However, some photos are copies of originals still retained by the owner, or have been purchased from other sources.  The Archives does not hold the copyright to all of the photos in the collection and there may be restrictions on the use of these photos. The Archives reserves the right to limit or refuse requests depending on restrictions set by donors.

Use of personal cameras or cell phones to make copies of Archival photographic material is not permitted.

Acceptable Use of Images

  • Images may be used for teaching, research/reference, private study or personal projects provided these purposes are not of a commercial nature. The images must not be altered or manipulated in any way and proper credit must accompany all of the images.
  • Use of these images for publication, redistribution and/or broadcast of the images in any form including through electronic means, requires written permission from the Archives.
  • It is the responsibility of the purchaser to determine and satisfy copyright or other use restrictions.

Photographs published on our website

  • Photographs used on the Waterdown-East Flamborough Heritage Society and Archives website are published for information purposes, as part of a research paper or to accompany a Flamborough Vignette webpage.
  • All images used are published as a 150 dpi image and contain a ‘Flamborough Archives’ watermark.  Except where specifically indicated, these images may be downloaded for personal use. They must not be manipulated or altered in any way 


Research Policy

Patrons will do their own research under the guidance of the Archivist/Volunteer on duty. All request slips for research material must be accompanied by one piece of identification. I.D will be retained until the requested material is returned.

Repeat patrons may wish to register to receive a Flamborough Archives research pass. In this case, I.D. is only required at the time of registration.

All materials requested are to be used in the Archives research area.

Research requests received by mail, email or telephone will be responded to, advising the patron of any charges. Upon receiving this reply from the Archives, researchers will be requested to submit payment before work will commence.  The Archives will not prepare family charts.

The name(s) and address(es) of any other person researching the same family will be provided as this frequently results in the discovery of distant relatives. No research in other area libraries, archives or Land Registry Offices will be undertaken.


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